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3002 Correspondence (Revised 6/22/16 / Effective 6/27/16)

Wardens Note: It is the goal of Clinton County Corrections to help facilitate the inmate population with its interest in communicating with others and to provide an avenue for obtaining approved reading materials and necessary items not available at the facility. Our primary goal however is in providing a safe and secure facility for staff and inmates. With these goals in mind and having identified methods utilized by inmates to introduce contraband into the facility, the following policy and procedures have been developed to achieve our goals. This policy will continue to be updated as needed to address safety and security needs.

All incoming and outgoing mail will be screened for contraband. Any mail containing contraband, or meeting a restriction listed in this policy will be returned to the sender. In addition, when appropriate prosecution will be pursued.

No postage due, or COD mail will be accepted.

You will not be permitted to possess more than the allowable limit of mail (i.e. letters, legal, books, magazines and newspapers) permitted under the allowable property policy.

Mail that does not have a complete address, or return address, will be returned. A complete address includes the first and last name and the full address. Mail addressed to or from an inmate should have the following information regarding the inmate.

Inmate Name (Facility I.D. Number)
P.O. Box 419
58 Pine Mountain Road
McElhattan, PA 17748

Mail may be prohibited by the Warden or designee due to concerns for the safety and security of the facility. Reasons for mail being prohibited may include, but not limited to, the following criteria: third party mail, correspondence with any prohibited party, introduction of contraband or mail not meeting the criteria listed under restrictions. If mail policy is being violated, it may result in the elimination or close scrutiny of an individual’s mail until it is determined that further violations will not occur.

Outgoing Mail

All outgoing mail will be placed in the housing unit mailbox which will be emptied by the Lieutenant once per shift. Non-legal outgoing mail will not be sealed by the inmate. The staff person assigned to performing the mail preparation for the day will seal the envelope. This facility will retain the right to “spot-check” non-legal outgoing mail when there is reason to believe that security may be impaired or that mail privileges are being abused.

  • In order for outgoing mail to be processed, all letters must have first and last name of the sender as designated in our records.
  • The return address must be that of the facility. Any mail that is using a different address will not be processed.
  • In the event someone does not want to receive mail from you because they feel threatened or it is unwanted, that correspondence will be restricted.
  • All legal mail must be marked legal mail and may be sealed. Should it appear an inmate is misusing the outgoing legal mail system, the facility may require the inmate to open the outgoing legal mail in front of a staff member for routine examination.
  • You may write to anyone except: victims of your crime, inmates and Clinton County Correctional staff.
  • You are prohibited from sending threatening mail.

Incoming Mail

All incoming mail must contain a complete mailing address and return address or it will be returned to the postal service. A complete address includes the first and last name, street address, city, state and zip code. Mail addressed to an inmate must also contain the facility ID number.

All legal mail must be identified on the envelope clearly indicating that the correspondence is legal mail. All legal mail will be logged and opened and inspected for contraband in the presence of the inmate. Legal mail is defined as any piece of mail that is addressed to or from:

  • A practicing attorney:
  • A judge who serves in the Commonwealth of Pennsylvania or any judge who serves on the Federal Branch or any administrative agency including all Appellate Court Judges;
  • Attorney General
  • District Attorney of any county in the Commonwealth of Pennsylvania;
  • Any Court from any jurisdiction in the United States;

All mail will be opened and examined for contraband. If contraband is discovered, when appropriate, steps will be taken to prosecute both the mailer and the inmate recipient. Pa Code Title 18, Chapter 51, subsection 5123 Contraband makes it illegal for the introduction of contraband into a correctional facility and provides for a mandatory minimum sentence of at least 2 years. Legal mail will be opened in the presence of the inmate. If it is discovered the legal mail process is being abused, the facility may impose special conditions on an individual inmate.

All mail for inmates who are temporarily released to another facility will opened, searched and logged. When appropriate, it will be given to Records to be placed in your permanent file or placed in property until you return to this facility.

In an effort to control the introduction of drugs and other contraband into the facility, certain restrictions will exist on incoming mail. These restrictions are the direct result of the discovery of such contraband as liquefied drugs and other substances being mailed to the facility. The housing unit officer will issue you the contents of the envelope and return all envelopes to administration for disposal. If you require the return address, you will be permitted to request that at the time the mail is issued to you.

Additional restrictions may be imposed upon discovery of new attempts to introduce contraband into the facility. If mail is received in violation of any of the following restrictions, it will be returned to sender or destroyed at the inmate’s expense.

  • No colored paper only white paper
  • Letters may not contain dried liquid, including perfume.
  • Any markings with crayons, markers, colored pencils, etc.
  • Any use of tape, stickers, glitter, string, ribbon, staples, etc.
  • Magazines/newspaper clippings, laminated items, internet printouts, photocopies, envelopes, stamps, or any other item not authorized for inmate possession.
  • Any packaging considered unacceptable due to a security concern ( i.e. Tyvek, plastic, padded or cardboard envelopes or boxes) is not permitted. The items will be removed from the original packaging and placed in an envelope. Hard plastic or metal binding is not permitted and will be removed prior to being sent to you.
  • Photos larger than 5x7, photos in excess of 10, instant film/Polaroids;
  • Battery-operated or large greeting cards;
  • Post Cards;
  • Catalogs or pamphlets;
  • Cash, money orders that are not U.S. Postal Money orders, or personal checks;
  • Any material that depicts or describes procedures for the construction or use of weapons, ammunition, bombs, or incendiary devices;
  • Any material that depicts, encourages or describes methods of escape from the facility or contains blue prints, drawings or similar descriptions of any jail;
  • Any material that depicts or describes the procedures for manufacturing drugs or for the brewing of alcohol;
  • Any material that depicts, displays or is drawn to promote or represent gang graffiti, illicit activities or recruit members;
  • Any material that depicts a written code;
  • Any material that depicts, describes or encourages activities, which may lead to the use of physical violence or group disruption;
  • Any identification (i.e. drivers license)
  • Any material that encourages or instructs in the commission of criminal activity;
  • Any material that advocates violence of any kind or promotes hatred towards any group;
  • Any material, sexual or otherwise, which by nature or content poses a threat to the security, good order or discipline of the institution;
  • No articles deemed pornographic shall be permitted within the facility. Pornography shall be defined as; sexually explicit behavior whether it be written, graphic, any form of communication, or nudity. Nudity is defined as showing any male or female genitals and/or pubic area and/or female nipple. Exposure of any of the above areas through “see through” materials is considered nudity.
  • Contains any obscene material
  • Medication (of any kind), hygiene products, creams, lotions, food, etc.
  • Any other mailing determined to be inappropriate or contrary to the best interest of operations as deemed by the Warden.

NOTE: To improve the likelihood you receive your mailing, you should advise the persons with whom you communicate to not alter the material used to write or mail you. The above list is to give you and the persons with whom you communicate with an outline of unapproved mailings and is not meant to be all inclusive as that is impossible to list.

A. Books, Magazines and Newspapers –

Clinton County Corrections strongly encourages its inmate population to read. In addition, our primary goal is a safe and secure facility to read in. Due the repeated attempts to introduce contraband into the facility by inmates using the books and magazine mail system, the following procedures will be followed for you to receive books or magazines at this facility:

  1. You will complete a 14 A requesting a particular book (new only), magazine subscription or newspaper.
  2. No item ordered may violate the list of restrictions listed above. If upon delivery they are discovered to violate the restrictions, they will placed in your property.
  3. The facility will determine the costs associated with ordering the material, determine if you have the funds on your account and inquire if want to proceed with the facility ordering the material for you. If an inmate becomes problematic with utilizing this system, they will be restricted from using this privilege.

B. Packages –

On rare occasions, you may feel it is necessary for you to receive an item from outside the facility. You must request permission to receive the item on a 14 A. You will be advised if you will be authorized to receive the item via the mail.

Inmate To Inmate Communications

Inmate to inmate mail is not authorized unless an exception is approved by the Warden. This will usually only occur when the communication is between immediate family members and is not a security concern. If an inmate wishes to correspond with an inmate within this facility or from another institution they must request approval from the Warden. If the Warden approves for communication with another facility, a request for approved correspondence will be sent to the appropriate institution.